(1) The department shall retain records of CSHS services provided for a client for a period of five years after the child reaches the age of 18.

(2) Prior to destroying records, the department shall advertise that the records may be obtained by those to whom they pertain by publishing a notice in Montana's major newspapers once per week for three consecutive weeks.

(3) Records remaining unclaimed for three months after the public notice described in (2) is completed will be destroyed after the department receives the approval of the state records committee required by 2-6-212 , MCA.