20.1.101 ORGANIZATION OF THE DEPARTMENT
(1) The organization and functions of the Department of Corrections and its attached board and councils are described in this rule.
(a) History. The Department of Institutions was established pursuant to the Executive Reorganization Act of 1971 by order of the Governor on December 19, 1973. The Department of Institutions was renamed Department of Corrections and Human Services by the 1991 Legislature. The Department of Corrections and Human Services was renamed Department of Corrections, and extensively reorganized by the 1995 Legislature.
(b) Director. The director of the department is appointed by the Governor with the approval of the Montana Senate, and is responsible for the overall policy development, management direction, planning, and administration of the department's major program responsibilities. The director's office is comprised of a Director's Executive Assistant, Communications Director, Victim Information and Offender Family Outreach, Legal Services Bureau, and an Investigations Bureau. Attached to the office of the director are several divisions which provide technical advice and assistance to the director.
(c) Divisions. The department is organized into the following divisions:
(i) Administrative and Financial Services;
(ii) Adult Community Corrections;
(iii) Health, Planning and Information Services;
(iv) Human Resources;
(v) Montana Correctional Enterprises;
(vi) Montana State Prison;
(vii) Montana Women's Prison;
(viii) Youth Services.
(d) Attached Board and Councils: The following board and councils are attached to the department for administrative purposes only.
(i) Board of Pardons and Parole. The Board of Pardons and Parole consists of three members and four auxiliary members appointed by the Governor. The board is responsible for the oversight of Montana's inmate parole and furlough programs. In addition, the board reviews requests for Executive Clemency and makes recommendations to the Governor concerning those requests. The board has rulemaking authority as stated in Title 46, chapter 21, MCA, and adopts administrative rules separately from the Department of Corrections.
(ii) Department of Corrections Advisory Council. The Department of Corrections Advisory Council assists the department by making recommendations regarding corrections policy and programs. The council has no rulemaking or adjudicating authority.
(iii) Montana Correctional Enterprises Advisory Council. The Montana Correctional Enterprises Advisory Council is a seven-member council formed to assist the department by providing recommendations regarding Montana Correctional Enterprises programs, operations, and policies. The council has no rulemaking or adjudicating authority.
(iv) Crime Victims Advisory Council. The Crime Victims Advisory Council is a 14 member council appointed by the director. The council works with staff to ensure that department policies, procedures, and proposed legislation represent the interests of crime victims whose offenders are under department supervision. The council has no rulemaking or adjudicating authority.
(2) Functions of the department divisions.
(a) Administrative and Financial Services Division. The Administrative and Financial Services Division was created in 2006 from elements of the former Centralized Services Division and is responsible for managing the department's budget. The division supports three services.
(i) Budget and Program Planning Bureau. The Budget and Program Planning Bureau's responsibilities include federal grants fiscal management, the executive planning process, fiscal note development and tracking, participation in union negotiations, account for budget changes, and developing monthly budget status reports.
(ii) Contracts and Facility Management Bureau. The Contracts and Facility Management Bureau manages the development and oversight of more that 250 contracts and facility leases, department purchasing, and fleet vehicle management.
(iii) Accounting Bureau. The Accounting Bureau is responsible for all activity associated with the collections unit, general ledger, payroll, and records management. The Collections Unit disburses court-ordered restitution from adult felony offenders to victims, and collects community supervision fees from offenders.
(b) Adult Community Corrections Division. The Adult Community Corrections Division includes adult probation and parole, facility programs comprised of prerelease centers, contracted substance abuse programs, Treasure State Correctional Training Center, sanction and assessment centers, and adult interstate compact services. The division is dedicated to effective, professional supervision, sanctions, and the development of programs offering alternatives to prison.
(c) Health, Planning and Information Services. The Health, Planning and Information Services Division supports three services.
(i) Health Services Bureau. The Health Services Bureau fulfills the department's legal and moral obligation to provide medical, dental, and behavioral health care to offenders.
(ii) Planning Bureau. The Planning Bureau is responsible for compliance monitoring, safety, and emergency preparedness.
(iii) Information and Business Technology Bureau. The Information and Business Technology Bureau provides leadership, strategic direction, guidance, and expertise for gathering, storing, protecting, interpreting, improving, and presenting information critical to the department's mission.
(d) Human Resources. The Human Resources Division was established in August 2005 through a department management team initiative. The division supports four services.
(i) American Indian Liaison. The American Indian Liaison meets with Indian offenders and their families to hear their concerns about facility policy and procedures as they relate to the cultural and spiritual issues of native offenders.
(ii) Human Resources Bureau. The Human Resources Bureau provides a full range of human resource management and consulting services. The bureau provides staffing support through development and implementation of a targeted recruitment plan. Bureau specialists oversee agency compliance with federal and state employment and civil rights laws. The bureau is responsible for labor relations and contract administration for eight collective bargaining agreements involving three bargaining agents.
(iii) Policy Unit. The Policy Unit ensures policies and operating procedures are developed and managed in accordance with applicable national standards, federal and state laws, and department directives
(iv) Staff Development and Training Bureau. The Staff Development and Training Bureau provides course curriculum development, training, and technical assistance for the department, including basic, intermediate, and advanced courses; distance learning opportunities; self-study programs; supervised on-the-job training; and opportunities for educational advancement through college-accredited training.
(e) Montana Correctional Enterprises Division. The Montana Correctional Enterprises Division includes agriculture, industry, food factory, inmate commissary, license plate factory, support services, inmate hobby store, and vocational education programs, of the secure facilities. The division supports the department's mission by providing work and training programs for incarcerated offenders.
(f) Montana State Prison. Montana State Prison provides male felony offenders a secure environment with emphasis on accountability, productivity, and an opportunity of habilitation. The Montana State Prison includes the contract bed unit of the department which oversees contracts with private and regional prisons.
(g) Montana Women's Prison. The Montana Women's Prison provides female felony offenders a secure environment that emphasizes accountability, productivity, and personal growth through educational, vocational, and therapeutic programs.
(h) Youth Services Division. The Youth Services Division includes the Pine Hills Youth Correctional Facility, Riverside Youth Correctional Facility, transition programs, juvenile parole services, youth interstate compact services, youth detention licensing, youth placement, transportation, fiscal services to five regions, and oversight of youth placement contracts. The division supports the department's mission by holding juvenile offenders accountable for their actions by offering supervision while affording the youth the opportunity for habilitation.
(3) Information or Submissions. Information regarding the department may be found at the department's web site a www.cor.mt.gov. Specific inquires regarding the functions of each division may be addressed to the head of that division or to the director. All requests for hearings, declaratory rulings, and for participation in rulemaking may be addressed to the director unless the notice in the Montana Administrative Register makes specific provisions for submissions.
(4) Personnel Roster. Addresses of the director, each division, and attached board are as follows:
Director, Department of Corrections, 1535 11th Ave, P.O. Box 201301, Helena, MT 59620-1301.
Administrative and Financial Services Division, Room 324, 1535 11th Ave, P.O. Box 201301, Helena, MT 59620-1301.
Adult Community Corrections Division, Room 413, 1535 11th Ave, P.O. Box 201301, Helena, MT 59620-1301.
Board of Pardons and Parole, 1002 Hollenbeck Road, Deer Lodge, MT 59722.
Health, Planning and Information Services Division, Room 222, 1535 11th Ave, P.O. Box 201301, Helena, MT 59620-1301.
Human Resources Division, Room 37, 515 North Sanders, P.O. Box 201301, Helena, MT 59620-1301.
Montana Correctional Enterprises Division, 350 Conley Lake Road, Deer Lodge, MT 59722.
Montana State Prison, 500 Conley Lake Road, Deer Lodge, MT 59722.
Montana Women's Prison, 701 South 27th Street, Billings, MT 59101.
Youth Services Division, Room 201, 1535 11th Ave, P.O. Box 201301, Helena, MT 59620-1301.
(5) Charts of Agency Organization. Organizational charts of the Department of Corrections are attached on the following pages and are incorporated into this rule.
History: 2-4-201, MCA; IMP, 2-4-201; MCA; NEW, Eff. 12/4/76; AMD, Eff. 10/19/78; AMD, Eff. 7/16/79; AMD, Eff. 6/30/85; AMD, Eff. 9/30/85; AMD, Eff. 9/30/87; AMD, Eff. 10/1/90; AMD, Eff. 7/1/91; AMD, Eff. 6/30/96; AMD, Eff. 10/31/01; AMD, Eff. 9/30/04; AMD, Eff. 9/30/08.